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Administrative Assistant in Richmond, VA at ARS

Date Posted: 5/14/2019

Job Snapshot

Job Description

Company: ARS/Rescue Rooter

POSITION SUMMARY:
Provides administrative support to all office management and sales staff. Organizes and manages processes and maintain documentation in support of the operation.

ESSENTIAL DUTIES:
♦Support to include typing proposals and correspondence, sending faxes, arranging meeting times and locations and preparing reports.
♦ Answers and screens incoming telephone calls and communicates with customers, vendors and departmental personnel via telephone, email, and written correspondence to answer inquiries and provide information.
♦ Conducts subject research and assembles materials from files and records as necessary to complete special projects and/or report assignments.
♦ Maintains various operations statistics for reporting to include advertising, sales, job cost, call tracking and budget.
♦ Matches payable invoices with checks for mailing.
♦ Prepares and delivers Certificates of Insurance and W-9 form to requesting customers.
♦ Prepares and submits purchase orders for marketing purchases.
♦ Updates and generates regular reports.
♦ Maintains petty cash.
♦ Opens and distributes mail.
♦ May schedule appointments for vehicle repair/servicing and distribute gas cards.
♦ May process and balance credit card accounts.
♦ May assist in entering payroll information and reconciling payroll reports.
♦ May file auto and general liability claims, coordinate processes and provide follow-up.
 

Job Requirements

REQUIRED EDUCATION/EXPERIENCE:

HS diploma, or GED equivalent, is required. An Associate’s degree in business administration or other administrative training is desired. Related experience and/or advanced training or any equivalent combination of education and experience may be substituted. Must be computer literate with knowledge of Microsoft Office,use a calculator, create and interpret spreadsheets and operate general office machines. 
 

ARS-Rescue Rooter is an Equal Opportunity Employer AA/EOE/M/F/V/D. In compliance with the Americans with Disabilities Act, ARS-Rescue Rooter may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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